What is Tender Management?

So what is tender management? In today’s competitive business world, many potential projects and services are put out to tender. That is numerous potential companies are provided with the opportunity to bid for the work.

In their bids, they will describe how their company will solve a business problem, provide the service required or supply the goods requested. They will also need to provide a competitive price for this work.

The process of designing and writing these proposals or tenders, complete with the competitive pricing, is called tender management, proposal management or bid management.

When does Tender Management Start?

The tender starts when an appropriate Invitation to Tender (ITT) has been identified. The ITT is a formal document that is published by a purchasing company in order to notify other companies that bids for a piece of work, project or service is required.

There is always a fixed deadline that the tenders must be returned by and this makes bid management very time dependent. It all adds to the stress of the entire process.

The Art of Tender Management

As a company is competing against many other companies that may have the same or better qualities and lower prices, the art of tender management or writing a winning tender is highly skilled.

A good tender writer who really knows how to write a bid and who will make the tender stand out from the competitors is highly sought after.

What does tender management include?

  • Analyzing the requirements within the ITT.
  • Designing a solution that meets these requirements.
  • Managing the staff that will write the tender.
  • Developing a compelling proposal that will meet the requirements and stand out from other bids.
  • Producing a pricing structure that will win the bid as well as produce a profit by the end of the project.
  • Minimizing risk and maximizing the impact of the tender.
  • Sticking to tight deadlines.

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