Feb 24

Invitations to Tender

Invitations to tender should normally consist of the following sections; it will however
depend upon the complexity of the requirement.

Part 1 – Defines the contract, giving details of timescales for commencement and completion

Part 2 – Contains the “Conditions of Contract” wherein the commercial details are explained in
simple language; where appropriate the draft contract can be included.

Part 3 – Should be a pricing schedule

Part 4 – Will give details of the scope of the work or services or the quantity and frequency of
requirements of goods or services to be supplied.

Part 5 – Depending on the size of the contract, should highlight all procedural requirements,
such as third party inspection, variations if any, the communication route and names of people
involved in discharging contractual requirements and so on.

Part 6 – The specification; if a “Technical” specification this should give full details of the work,
supply or service to be undertaken; current preference is for this to be a “performance” or
“functional” specification, which allows freedom of choice to the bidder as to how best to
meet the requirement. Continue reading